Never Miss a
Compliance
Deadline Again
Auto-calculate PF, ESI, Professional Tax, LWF, TDS, and Gratuity for every employee, every pay cycle. Built for Bangalore and Karnataka businesses.
Powering HR for Bangalore's Fastest-Growing Companies
Every Karnataka Compliance Act, Automated
From EPFO challan generation to e-PRERANA PT filing, every statutory obligation is handled automatically every pay cycle.
Provident Fund (PF)
Auto-calculate 12% employee + 12% employer contributions. Generate ECR files, UAN-linked records, and challan, ready to upload directly to the EPFO Unified Portal.
Employee 12% + Employer 12%ESI (Employee State Insurance)
Auto-apply 3.25% employer + 0.75% employee contribution for gross salary up to ₹21,000. Generate ESIC half-yearly returns and contribution statements automatically.
Employer 3.25% + Employee 0.75%Professional Tax (Karnataka)
Auto-apply Karnataka PT slabs: ₹200/month for salaries ≥ ₹25,000, and the ₹300 rule in February. Files directly to e-PRERANA portal. Handles the annual ₹2,500 cap.
₹200/month · ₹300 in FebruaryLabour Welfare Fund (LWF)
Auto-deduct ₹20 (employee) + ₹40 (employer) every June and December as mandated by the Karnataka Labour Welfare Fund Act. Generates payment receipts automatically.
Employee ₹20 + Employer ₹40 (bi-annual)TDS on Salary (Form 24Q)
Auto-calculate TDS based on employee-declared investments (80C, HRA, LTA). Generates Form 16, Form 24Q quarterly returns, and syncs with the TRACES portal. Covers all tax regimes.
Auto-calc · Form 16 auto-generatedGratuity (Payment of Gratuity Act)
Auto-accrue gratuity liability from day one using the formula (15 × last salary × years) ÷ 26. Triggers after 5 years, tracks up to the ₹25 lakh ceiling. Full liability report always ready.
Auto-accrual · Max ₹25 lakhsFrom Setup to Fully Compliant in 3 Steps
No manual calculations. No missed deadlines. Every deduction applied correctly from the first pay cycle.
Connect Your Payroll
Sync employee data, salary structures, joining dates, and applicable acts. The system detects which employees are covered under PF, ESI, PT, and LWF automatically based on headcount, salary, and location.
Auto-detects coverage thresholdsAuto-Calculate Every Deduction
Every pay cycle, the system applies the correct rate for every act: PF 12%, ESI 3.25%, PT ₹200 (₹300 in February), LWF in June & December, TDS on declared investments. Zero manual entry required.
6 acts · Every pay cycle · Zero errorsFile & Stay Audit-Ready
One-click ECR challan for EPFO, ESIC contribution statements, PT returns to e-PRERANA, Form 24Q for TDS, all pre-filled and ready to submit. Automated reminders 7 days before every deadline. Full audit trail stored permanently.
One-click filing · Permanent audit trailKarnataka Has Some of India's Strictest Labour Compliance Penalties
Bangalore is India's most inspected city for labour law compliance. With over 2,500 inspections annually and penalties that compound monthly, manual compliance is a liability your business cannot afford.
Late PF payment attracts 12% per annum penal interest + damages between ₹5 and ₹25 per day per employee under Section 14B of the EPF Act. Non-remittance can result in prosecution and imprisonment up to 3 years.
Karnataka PT late payment attracts 1.25% per month interest on arrears, plus a penalty of up to 50% of the tax amount under the Karnataka Tax on Professions Act, 1976.
We file directly on: e-PRERANA (PT) • EPFO Unified Portal (PF) • ESIC Portal (ESI) • TRACES (TDS) • Karnataka LWF Board (LWF)
What Changes When Compliance Is Automated
Manual compliance in Bangalore means one missed deadline away from a notice. Here's what our clients stopped worrying about.
| Without Compliance Software | With HR Software Bangalore |
|---|---|
| PT calculated manually every month: wrong slab applied, February ₹300 rule missed, e-PRERANA filed late | Auto PT slab applied every month: ₹200 standard, ₹300 in February, filed to e-PRERANA before the 20th |
| PF ECR challan prepared manually in Excel, uploaded late, penal interest compounding every month | One-click ECR generation: UAN-linked, challan ready by the 10th, auto-reminder 7 days before due date |
| Gratuity liability tracked in a spreadsheet: outdated, understated, discovered only when an employee resigns | Auto-accrual from day one: real-time gratuity liability report, triggers at 5 years, capped at ₹25 lakhs |
| Labour inspector visits and HR scrambles to produce registers, challans, and filing proof across 3 portals | Complete audit trail always ready: all filings, challans, returns stored permanently, exportable in minutes |
Bangalore Companies That Stopped Worrying About Compliance
From Whitefield IT parks to Peenya factories, finance and HR teams across Karnataka share their experience.
We had received two PT notices in 2023 because our accountant kept applying ₹200 in February instead of ₹300. Since switching to HR Software Bangalore, we've had zero PT notices in 14 months. The system just handles it. No one even has to think about it.
ESI and LWF filing used to take our HR team 3 full working days every cycle: pulling data, cross-checking, uploading to the portal. Now it takes 20 minutes. The contribution statements are auto-generated and the system files before the deadline without anyone following up.
We had our first labour inspection last October. The inspector asked for PF challans for the last 2 years, ESI returns, and PT payment receipts. I pulled everything from the system in under 10 minutes. He actually complimented us. Zero findings, zero notices.
Common Questions About Statutory Compliance
Everything Bangalore HR and finance teams ask before automating their compliance obligations.
Under the EPF & Miscellaneous Provisions Act 1952, PF is mandatory for all establishments with 20 or more employees. Once a business crosses the 20-employee threshold, it must register with EPFO within 30 days. Importantly, even if headcount later falls below 20, the obligation continues. PF applies to all employees earning up to ₹15,000/month basic salary; contributions on salary above ₹15,000 are voluntary. Employee contribution is 12% of basic+DA, and employer contributes 12% (of which 8.33% goes to EPS and 3.67% to EPF).
As of April 2025, the Karnataka PT slabs are: (1) Up to ₹24,999/month gross salary: NIL (exempt). (2) ₹25,000/month and above: ₹200/month, except in the month of February when it is ₹300. The annual maximum is ₹2,500. PT is deducted from the employee's salary and remitted by the employer to the Karnataka government via the e-PRERANA portal (pt.kar.nic.in) by the 20th of each month. Late payment attracts 1.25% per month interest plus up to 50% penalty on the arrear amount.
ESI contributions are due by the 15th of every month. Missing the deadline triggers simple interest at 12% per annum on the outstanding amount under Section 85B of the ESI Act. Additionally, non-compliance can result in prosecution under Section 85 with fines up to ₹25,000 for a first offence and up to ₹50,000 for repeat offences, along with possible imprisonment. ESIC also conducts inspections and can disallow the employer from availing any ESI benefits for their workers during the period of default.
Yes, this is one of the most common manual errors we fix. The system automatically deducts ₹200 PT for all eligible employees (gross salary ≥ ₹25,000) in all months except February, when it deducts ₹300 to make up the annual total of ₹2,500. This switch happens automatically without any manual intervention. New joiners mid-year are also handled correctly. PT is pro-rated based on the month of joining. The e-PRERANA challan is pre-filled with the correct amounts and filed before the 20th of each month.
Gratuity is calculated using the formula: (15 × last drawn basic salary × years of service) ÷ 26. For employees with variable salary (commission, incentives, or revised CTC), the system always uses the last drawn basic salary at the time of separation, not an average. Gratuity accrual tracking starts from the employee's date of joining, and the system automatically flags employees who cross the 5-year threshold. The maximum gratuity payable is ₹25 lakhs (as per the 2018 amendment). For employees completing 5 years and 6+ months, the service is rounded up to the next full year.
See Zero-Penalty Compliance in Action
We'll walk you through a live demo showing exactly how your PF, ESI, PT, LWF, and TDS are handled, with your own salary data.
- Live compliance calendar walkthrough
- ECR challan and e-PRERANA filing demo
- Gratuity liability report for your team size
- Audit trail export, ready for inspector visit
- Dedicated Bangalore-based compliance support
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